Overview

Infonic Document Manager is a powerful portfolio of document capture, management and workflow products that tightly integrate with your existing systems to streamline your business processes. These document management systems are scalable, providing the facility to be implemented into a department and then rolled out across your organisation when required, without the traditional high seat licensing fees required by some alternative document management solutions.

Infonic Document Manager's strength is its ability to scale from small department or company requirements to the largest international multi-site installation with a single document management product. This is achieved by providing you with the flexibility to select any Infonic configuration required, supported by a portfolio of Infonic Document Manager Modules, putting you in control of the solution roll out.  With Infonic Document Manager you can start small and grow as your business develops.

Features

Reduced time to complete operational processes

The immediate availability of information can considerably reduce your process times. Queries can be resolved quicker and can be processed more efficiently enabling you to improve the service you offer. The solution will save time and free your staff to focus on more important tasks.

Improved regulatory compliance

The risk of non-conformance leading to fines is a problem facing many companies.  Can you throw that piece of paper away after you have archived it? Infonic's workflow and its constant document and user security controlling access to files, documents, even data contained in documents, ensure that you will always remain compliant.

Central management and control of documents

Improved flow of information and documents between staff, suppliers and customers while still ensuring security and document confidentiality. All this can be achieved this using Infonic Document Manager, which will allows you to store a single document and centrally control who can access it and what they can do with it.

Consistent electronic filing of documents

With Infonic Document Manager you have a defined structure with which to file documents.  This will lead to the reduction of instances where documents are incorrectly filed in filing cabinets and therefore effectively lost.

Immediate electronic retrieval of documents

Infonic Document Manager can be integrated into your main business applications and web site. Your staff will have access to documents while working in other system screens, or while off site, using standard web browsers.

Reduced facilities and storage costs

Using Infonic Document Manager authorised staff have access to the same documents irrespective where they are located in the country. Documents can be sent electronically using e-mail or e-fax and you no longer have to store the same document in different places, reducing the amount of storage you may need.

Benefits

Improved cash flow

Tighter and better control of our financial operations and debt collection can be achieved using Infonic Document Manager. All documents that relate to an accounting transaction are centrally managed and available immediately when required.

Disaster recovery

Using Infonic Document Manager you can have a failsafe archive and a disaster recovery strategy that protects all your documents. You can have more confidence in the protection against damage or loss due to fire, flood, tornado, vandalism and worse.

Security and control

Infonic Document Manager gives you total control over your documents. You define who has access to documents and therefore remove the possibility of having confidential material or trade secrets lying around unattended in the office.

Visibility and availability of information

Storing documents electronically, you will be able to make them available to your customers via the web.